Our client is the UK’s research and education network and currently serves more than 18 million users across their community who depend on the invisible ‘always on’ reliability, security and future-proofing that their connection provides. The network combines high bandwidth, allowing scope for technological advances with the security modern institutions need, monitored by their internationally respected security team.
Role and Responsibilities
Our client purchases all of its goods and services in accordance with the Public Contracts Regulations in England and Wales (sometimes referred to as the “EU Directives”). To ensure that managers are able to procure effectively and in compliance with the Regulations, the company has a central Procurement Team. The Procurement Co-ordinator will work within this Procurement Team. The Procurement Team manages all EU, public sector framework and mini-competition procurements within all directives of the business and assists and supports the work of all directorates and other members of staff who are working on any kind of procurement activity.
The Procurement Co-ordinator will be responsible for administration of procurements undertaken by all directorates to ensure that a robust audit trail is available for each individual procurement activity. This will involve working with the Head of Procurement and procurement panel members to carry out the tasks outlined in the Quality Management framework. The Procurement Co-ordinator will also take the lead on some lower value procurements.
The main duties will be:
- To lead on some below EU threshold procurements and utilise the LUPC or other public sector frameworks where possible;
- To ensure that a robust audit trail via the eProcurement systems is maintained for each individual procurement;
- To provide training on EU legislation to procurement panel members;
- Sufficient and up to date procurement process knowledge is essential for the Procurement Co-ordinator. This will involve undertaking short courses on subjects to be agreed between the Procurement Manager and the Procurement Co-ordinator;
- The Procurement Co-ordinator is required to maintain proper professional relationships with external participants in the procurement process. This will include suppliers and external panel members. To ensure that this is achieved a record of all communication with external participants and suppliers will be recorded in the e-Procurement system.
- To proactively produce and update Work Instructions (WIs) and templates for input to the management of the procurement process in the Quality Management framework;
- To develop expertise in developing contract notices and contract award notices for submission to the OJEU;
- The Procurement Co-ordinator is also expected to assist the Procurement Team members in any other tasks that may arise as required.
Qualifications, experience and skills required
- The Procurement Co-ordinator will have a good knowledge of the procurement process, procedures and the ability to track and advise on changes to relevant legislation.
- The Procurement Co-ordinator will have, or be working towards a full MCIPS qualification and will have at least two year’s experience in a procurement role.
- The Procurement Co-ordinator will have experience of negotiating contracts.
- Practical experience of using eProcurement systems would be an advantage.
- The Procurement Co-ordinator will be expected to work effectively and efficiently with the individual Purchasers to ensure that all procurement matters are dealt with in a timely manner;
- Good planning and time management skills will be required and the ability to prioritise workloads in accordance with corporate goals and objectives.
- Excellent stakeholder management skills will be essential to the role especially when dealing with internal business groups, senior management, research/education institutions, purchasing consortia and existing/potential suppliers.
- Good communication skills will be required in all areas of the job including writing documents, customer/supplier meetings, educating stakeholders on procurement processes and policy and sharing information across the organisation.
This job has now been successfully concluded.